Terms of Use for Sales Order App

Effective Date: September 16, 2025

These Terms of Use (the “Terms”) constitute a legally binding agreement between you (“you,” “your,” or “User”) and Codechime Software Solutions (“Codechime,” “we,” “us,” or “our”), a company organized and existing under the laws of the Philippines, with its principal place of business in Cebu, Philippines, governing your access to and use of the Sales Order mobile application (the “App”) and all related services provided by Codechime (collectively, the “Services”).

These Terms incorporate by reference our Privacy Policy, available at [Insert Your Website Privacy Policy Link], which explains how we collect, use, and share your personal information.

1. Acceptance of Terms

By downloading, installing, accessing, or using the Services, you represent that you are at least 13 years old or have reached the age of majority in your jurisdiction and have the legal capacity to enter into these Terms. You acknowledge that you have read, understood, and agree to be bound by these Terms and our Privacy Policy. If you do not agree to these Terms, do not use the Services.

2. Description of Service

The App is a business utility tool that allows users to record and manage their sales orders. The Services are provided to assist with business record-keeping.

The App is not a comprehensive accounting, tax, or inventory management system. It is a tool to assist with order logging and should not be relied upon as the sole source of information for financial, tax, or inventory decisions. The App does not provide financial, business, investment, accounting, or tax advice.

3. User Accounts

• Registration: To access all features, you must register for a Codechime account by providing accurate information (name, email, mobile). You are responsible for maintaining the confidentiality of your account credentials.
• Guest Accounts: You may use the App as a guest. Data associated with guest accounts is stored temporarily on our servers. This data will be permanently deleted after 30 days of inactivity (defined as no new orders recorded). We strongly encourage you to register an account to prevent data loss and to sync your data.
• Account Termination by User: You may terminate your account at any time by contacting us at info@codechime.com.
• Account Suspension/Termination by Codechime: We reserve the right to suspend or terminate your account, with or without notice, for any reason, including but not limited to, a violation of these Terms.

4. Subscriptions and Payments (Paid Tier)

• Paid Features: Certain features of the App, such as managing a customer database, require a paid subscription ("Paid Tier").
• Billing: Subscriptions are managed and billed through the Google Play Store. Your purchase will be subject to Google's applicable payment policies, which we do not control.
• Subscription Lapse or Cancellation: If your paid subscription is canceled or lapses due to non-payment, your account will be downgraded to the Free Tier.
  • (a) You will lose access to all Paid Tier features.
  • (b) Any existing data created with Paid Tier features (such as your customer list and their transaction history) will be locked and made read-only.
  • (c) You will only be able to create new orders for the default "Walk-in Customer" record.
  • (d) Your data will not be deleted, allowing you to re-subscribe at a later date to regain access.

5. User Conduct

You agree not to use the App for any unlawful purpose. Prohibited conduct includes, but is not limited to:

• Violating any applicable laws or regulations.
• Storing or transmitting any unlawful, harassing, defamatory, or obscene content.
• Interfering with or disrupting the operation of the App or our servers.
• Using the App to develop a competing product or service.
• Reverse engineering, decompiling, or attempting to derive the source code of the App.

6. User Content and Data

You retain ownership of the sales order data and customer information you enter into the App ("User Content").

• A. License to Codechime: You grant Codechime a non-exclusive, worldwide, royalty-free license to use, process, and store your User Content solely for the purposes of (a) providing, maintaining, and improving the Services; (b) developing new features; (c) conducting research and analytics in an anonymized and aggregated form; and (d) complying with applicable laws.
• B. Your Responsibility for Customer Data: As a feature of the Paid Tier, you may store your customers' personal information (PII). You are solely responsible for this data.
  • You represent and warrant that you have obtained all necessary rights and consents from your customers to collect, store, and process their personal information within our App in accordance with applicable privacy laws (such as GDPR, DPA, etc.).
  • You agree that as between you and Codechime, you are the "Data Controller" of your Customer PII, and Codechime acts solely as your "Data Processor." We will only process this data on your behalf to provide the Services.

7. Third-Party Services

The App utilizes third-party services, including, but not limited to, Google AdMob for serving advertisements in the Free Tier. Your use of these third-party services is subject to their respective terms and privacy policies. Codechime is not responsible for these services. We do not share your Sales Order Data or your Customer PII with third-party advertising services.

8. Disclaimers and Limitations of Liability

• Accuracy of Data: You are solely responsible for the accuracy and completeness of the data you enter into the App.
• No Business Advice: The App is a record-keeping tool and does not provide business, financial, accounting, or legal advice.
• Tax Disclaimer: The App's tax-recording features are for informational purposes only. You are responsible for the accuracy of any tax rates and amounts. Consult a qualified tax professional for tax advice.
• No Inventory Management: The App does not track item inventory or stock quantities.
• Future Report Features: Future report features are provided for informational purposes only. Codechime makes no warranties regarding the accuracy or completeness of any calculations or reports generated by the App.
• Data Loss: We do not guarantee the prevention of data loss. You are solely responsible for maintaining backups of any data you consider important.
• As-Is Basis: The Services are provided "as is" and "as available" without any warranties of any kind, express or implied, including but not limited to warranties of merchantability, fitness for a particular purpose, and non-infringement.
• Limitation of Liability: To the maximum extent permitted by applicable law, Codechime shall not be liable for any indirect, incidental, special, or consequential damages, or any loss of profits or data, arising out of or in connection with your use of the Services. In no event shall Codechime’s total liability to you exceed the amount you paid, if any, to use the Services in the twelve (12) months preceding the event, or one hundred US dollars ($100), whichever is greater.

9. Termination

We may terminate your access to the Services at any time, with or without cause. Upon termination, your right to use the Services will immediately cease. Provisions that by their nature should survive termination shall survive, including, without limitation, Section 6 (User Content), 8 (Disclaimers), and 10 (Governing Law).

10. Governing Law

These Terms shall be governed by and construed in accordance with the laws of the Republic of the Philippines, without regard to its conflict of law principles. You agree to submit to the exclusive jurisdiction of the courts located in Cebu City, Philippines.

11. Updates to these Terms

We may update these Terms from time to time. We will notify you of any material changes by posting the updated Terms within the App and/or through an in-app notification. Your continued use of the Services after the effective date constitutes your acceptance of the revised Terms.

12. Contact Us

If you have any questions about these Terms, please contact us at: info@codechime.com

13. Entire Agreement

These Terms and our Privacy Policy constitute the entire agreement between you and Codechime regarding your use of the App.